Our client, a rapidly expanding and innovative firm renowned for its commitment to both its people and clients, is seeking an experienced Administration Assistant to join its dynamic Global Support Team. This 12-month temporary role offers an exciting opportunity to provide vital administrative and secretarial support, actively contributing to the team’s success during a period of exceptional growth. As part of a collaborative environment, this position emphasises quality and efficiency in all tasks.
Job Duties:
- Ownership of allocated administrative tasks, supporting fee earners and wider teams
- Answering incoming telephone calls, accurately relaying messages
- Assisting in the production of various documents, including Cadastre Letters and Title Deed enclosure letters
- Typing, binding, and formatting essential documentation
- Maintaining active files, which includes filing emails and correspondence, photocopying, printing, and scanning
- Processing expenses and payments, preparing and sending invoices to clients, and following up on outstanding payments
- Organising and maintaining diaries and task lists as necessary
- Arranging in-house and external meetings, including supporting the witnessing of Wills when required
- Booking restaurants, hotels, and making travel arrangements for fee earners
- Updating firm contact information within in-house systems
- Providing support to other team members during busy periods, including occasional reception cover
- Managing stationery supplies efficiently for the team
- Actively participating in team meetings and social events while undertaking additional duties as required by the firm
Job Requirements:
- Previous administration experience, ideally within a legal or professional services environment
- Tech-savvy with a comfortable approach to working in fast-paced environments
- Strong organisational skills with the ability to prioritise workload effectively
- High attention to detail and commitment to quality of work
- Proficient in Microsoft Word and Outlook, with working knowledge of Excel and PowerPoint preferred (in-house training on all systems will be provided)
What You’ll Love:
Our client offers a vibrant workplace culture focused on collaboration and innovation. You will be part of a dedicated team within a forward-thinking firm that supports professional growth and provides opportunities to engage in a diverse range of tasks. This role not only allows you to enhance your skills but also to contribute to a firm celebrated for its award-winning achievements and strong client relationships. If you are ready to take the next step in your career within a supportive and dynamic environment, this could be the perfect fit for you!
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