Our client is seeking a Temporary Executive Support Assistant for a 3-month fixed-term contract based in Jersey, working 37.5 hours per week. This role presents an exciting opportunity to join a growing team within the Operations sector, dedicated to supporting the business priorities of Partners and Directors across the Channel Islands. The ideal candidate will play a crucial role in the wider Executive Support team, providing assistance to stakeholders, expanding networks across the organisation, and notably enhancing their personal and technical skills. The position is perfect for an individual keen to commence their career journey, equipped with a customer service mindset, solid technical skills, and the ability to adapt to emerging technologies. To succeed in this role, candidates should demonstrate strong self-management, prioritisation, and organisational skills, whilst being proactive in all aspects of their work.
Job Duties:
- Management of stakeholder diaries, ensuring all necessary documents are prepared for meetings.
- Proactive organisation and delegation of travel logistics, including visas, accommodation, flights, and taxis.
- Management of stakeholder meetings, including preparation, attendance, minute-taking, and action tracking.
- Coordination of specific projects and research, attending meetings to understand requirements and support delivery.
- Drafting, producing, and proofreading correspondence and documentation, ensuring compliance with brand standards.
- Monitoring stakeholder mailboxes and engaging with stakeholders on relevant matters.
- Applying knowledge of regulatory requirements to ensure compliance with organisational policies.
- Providing support on the Client Relationship Management system, including managing dashboards and opportunities.
- Event management, organisation of internal and external meetings, and general office assistance as needed.
- Collaborating with the Executive Support team to identify opportunities for efficiencies and improvements.
Job Requirements:
- Must hold 'entitled' or 'entitled to work' status; no work permit can be provided.
- Experience with desktop applications, particularly Microsoft Suite, is desirable.
- An enthusiastic and positive attitude with a desire for continual self-development.
- Strong organisational, prioritisation, and multitasking skills, capable of managing tight deadlines.
- Excellent communication and time management abilities.
- Professional demeanor with high levels of discretion and confidentiality.
- Strong interpersonal skills, enabling the formation of trusted relationships.
- Flexibility and agility to adjust to ever-changing business objectives.
- Attention to detail and accuracy in all tasks.
What You’ll Love:
This role offers the chance to play a key part in maintaining and enhancing the organisation’s reputation. You will work in a collaborative environment with opportunities to develop skills in project coordination and stakeholder engagement. The organisation values professional growth and offers ample opportunities for training and career development.
Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here
