Secretary

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This role encompasses the position of Secretary based in Jersey, providing vital support within a team dedicated to maintaining a high standard of administration and client service. Reporting to the Secretary Team Lead and the EA to the Head of Office, the Secretary will assist fee earners with their day-to-day tasks, thereby enabling the smooth operation of the office. The role is full-time and offers an exciting and challenging opportunity to engage in a variety of administrative duties. Key responsibilities include document preparation, diary management, and coordination of meetings and travel arrangements. Candidates should possess a proactive, professional demeanour, demonstrating strong team collaboration and a commitment to service excellence. This position also requires high ethical standards and the ability to maintain confidentiality.

Job Duties:

• Document work using Microsoft Word, Adobe Pro, and PowerPoint, including creating, editing, amending, and re-formatting documents.
• Manage diaries and respond to calls.
• Monitor and circulate hard copy post and other documents.
• Schedule meetings and conference calls, both external and internal.
• Manage business travel arrangements, including preparation of presentations and trip notes.
• Assist with billing processes and liaise with clients as required.
• Conduct conflict searches with the Conflicts Team.
• Assist with drafting legal documents and manage file opening, closing, and archiving.
• Greet clients and set up meeting rooms, including managing refreshments and Zoom requirements.
• Perform ad hoc tasks such as ensuring files are up-to-date and assisting with IT issues.

Job Requirements:

• Previous administrative or secretarial experience, ideally gained within a professional services environment.
• Experience in creating and updating legal documents.
• Knowledge of billing processes and related tasks.
• Proficiency in Microsoft 365, with working knowledge of ADEX, Adobe, iManage, Excel, InterAction, and PowerPoint being advantageous.
• Excellent communication skills, both written and verbal.
• Effective prioritisation and organisational skills with experience in diary management.
• A strong work ethic and the ability to maintain confidentiality while managing multiple tasks.

What You’ll Love:

This role offers the chance to be part of a prestigious professional services firm renowned for its commitment to excellence. The collaborative environment fosters professional growth, providing various opportunities for skill development and career advancement. The organisation prioritises employee wellbeing, offering a comprehensive range of benefits that support health, education, and work-life balance.

Interested? Register today, confidentially, with one of our friendly and dedicated recruitment specialists by clicking here